1. SCOPE
1.1. This experience-based coaching agreement (“Agreement
”) and any appendix to this agreement governs and provides the entire agreement and understanding between the Parties in relation to EV’s produced services for the Client, pursuant to the terms and conditions set forth in this agreement.
2. CHOICE OF Experience and services
2.1. EV agrees to provide coaching services to the Client as per the terms and conditions outlined in this agreement, including traveling with the Client to various locations as mutually agreed upon. The nature and scope of the services and travel activities will be as mutually agreed upon during the initial consultation and throughout the coaching relationship
2.2. The Client is aware that EV offer the following experience packages:
Closure: An experience-based coaching service where the Client will commence on a self-made trip together with EV with the purpose of addressing the past and distinguishing the negative from the positive experiences with the challenges and support from EV.
Re Experience: An experience-based coaching service where the Client will commence on a self-made trip together with EV with the aim of refreshing and revisiting places from the client's life that have had a significant positive impact and meaning for them.
Bucket list: An experience-based coaching service where the Client will commence on a self-made trip together with EV. These are journeys to the client's desired destinations that the client has a deep desire to visit or revisit alone. Perhaps to relive past experiences, or maybe just to fulfill a desire that has not yet been realized.
3. Activities
The collaboration consists of the following traveling activities:
3.1. The Client hereby engages EV to accommodate the Client on the Client’s desired travelling adventure and to engage with the Client on location, while the Client is in the midst of their emotional experiences on location.
3.2. The frequency and duration of coaching sessions during travel will be flexible and tailored to the Client's needs, typically involving daily interactions and reflective conversations.
3.3. Throughout the journey and at the destinations, the Client is expected to encounter memories that will naturally evoke emotions. EV may inquire about these emotions if the client has consented to this prior to the journey and provide coaching, observations and analyze the experience encountered by the Client. Coaching sessions will occur in various settings, including while traveling, at destinations, and during activities. EV will engage with the Client in real-time, addressing emotions and insights as they arise.
3.4. By means of effective tools of communication EV may engage the Client in conversations derived from the client's own memories and life experiences, with the intention of refining these memories so that the client gains a clear recollection of the people and events that have shaped their life, especially those that time may have blurred or forgotten.
3.5. The Client and EV will collaboratively decide on the travel destinations. These locations will typically be significant to the Client's life or other places the Client wishes to explore, pursuant to the experience package chosen under Section 2.2.
3.6. All travel-related expenses, including but not limited to transportation, accommodation, meals, and activity fees, are the responsibility of the Client. The Client will reimburse EV for any expenses incurred on their behalf during the trips.
3.7. A trip can last as many days as the Client wishes. However, a minimum of 2 visit days and 2 travel days will be charged. If the Client wants to visit multiple places around the world, the journey can be divided into several segments. There may be weeks or months between each trip, depending entirely on the client's preferences.
EV flies from and to Denmark as this is his home state. A return ticket must be included in the expenses for travel days.
If the meeting place is 3 time zones or more away from Denmark, an extra travel day will be charged to acclimate for jet lag. The time zone is UTC+0 (summer time) or UTC+1 (winter time).
Travel days - are the days when the Client and EV meet and part ways. EV travels to the accommodation and meets the Client the evening before the first Visit day.
Visit days – are the days when the Client and EV are on the road together.
Visit days are basically from 9 am to 9 pm, which means that EV is available during this time. It is entirely up to the client how these hours are to be utilized. The 12-hour time window can always be postponed by agreement between the Parties.
For the avoidance of doubt, private expenses that EV may incur outside of the 12-hour availability period will be covered by EV.
3.8. The Client will handle all travel bookings upon agreement with EV or provide EV with the necessary funds to make arrangements. Payments for travel-related expenses must be made in advance unless otherwise agreed upon in writing.
3.9. If the Client cancels a trip with less than 30 days notice, the Client will be responsible for any non-refundable expenses incurred by EV.
4. Payment
4.1. The Parties have agreed that EV for its services shall receive a total remuneration of DKK XXX.XXX excl. VAT from the Client.
4.2. The above remuneration shall be payable with 50 % after the execution by both parties of this Agreement and with the remaining 50 % after the selected experience is completed / at the return from travel.
4.3. The initial payment of 50% shall be paid in full to EV no later than thirty (30) days after Client’s receipt of said invoice. The Client acknowledges and accepts that it is a requirement for EV to receive the initial payment in full, before EV’s commencement of its services.
4.4. The Client agrees to pay all associated costs with third parties to EV; prior to EV’s commencement of usage of said third parties as part of the services.
4.5. The Client acknowledges and accepts to remunerate EV accordingly for any extra work or extra costs associated with the experience, in case of late or non-delivery of the Client or a third party engaged by the Client, including but not limited to extra costs associated with the rental of venues, hotels, airplane tickets. The Client agrees to hold EV harmless from any claims from third parties in this regard.
5. Client responsibilities
5.1. The Client agrees to attend and participate actively in all planned activities and sessions.
5.2. The Client agrees to communicate openly and honestly with EV.
5.3. The Client agrees to provide feedback and complete any tasks or assignments made by EV, before during or after the experience has been completed.
6. Portfolio use
6.1. The Client agrees that EV is entitled to use any positive review given by the Client to EV for its portfolio and for marketing of its own business including on social media and own website. The Client will remain anonymous unless otherwise agreed by the Parties.
7. Cancellation / Termination
7.1. Either party may terminate this Agreement at any time by giving [30] days written notice to the other party. Any fees due to EV for services rendered and reserved by EV (e.g. travel dates) prior to termination will remain payable.
8. Confidentiality
8.1. EV agrees to maintain the confidentiality of all information shared by the Client during the sessions, except where disclosure is required by law, or the Client poses a danger to themselves or others.
9. Disclamer
9.1. The Client understands that coaching is not a substitute for medical treatment or psychological therapy. The Coach is not a licensed therapist or medical professional and does not diagnose or treat medical conditions. The Client is responsible for their physical, mental, and emotional well-being, decisions, choices, actions, and results.
9.2. The Client acknowledges that the coaching services provided by EV are intended to support personal and professional growth. EV shall not be held liable for any actions or decisions taken by the Client during or after the coaching relationship. The Client agrees to indemnify and hold EV harmless from any claims, damages, liabilities, and expenses arising out of the Client’s use of the services in this Agreement.
10. Miscellaneous
10.1. This Agreement and attached health care form in Appendix 1 sets forth the entire understanding between the Parties in respect of the subject matter hereof and shall replace any and all prior written and/or oral agreements, discussions and or arrangements between the Parties.
10.2. Any amendments of this Agreement must be made in writing and shall be expressly agreed by both Parties to be deemed valid.
11. Force majeure
11.1. The Parties will be relieved from liability for failure to fulfill their respective obligations under for reasons resulting from Force Majeure. Force Majeure is defined as any cause beyond the reasonable control of the Party claiming it, the occurrence and or effects of which could not be reasonably anticipated by the Party.
11.2. The party relying upon Force Majeure will report in writing as soon as reasonably able the reasons prohibiting the party from carrying out its obligations under this Agreement, as well as an estimated time period for the conclusion of the occurrence.
11.3. If the Force Majeure continues for a period of three (3) months or longer, the Parties will meet as soon as they are reasonably able to agree on further cooperation that shall reflect as close as possible to the original intention of the Parties.
12. GOVERNING LAW AND DISPUTES
12.1. This Agreement shall be construed in accordance with and governed by the laws of Denmark. Any disputes, controversy or claims under or in relation to this agreement shall initially be settled in first instance by the Copenhagen City Court.
Appendix 1
Health Care Decleration Form
As a client of Epiquevoyage.eu, I acknowledge and agree to the following:
1.1 Coaching Scope:
- I understand that the coaching services provided by Epiquevoyage.eu are intended to help me achieve personal and professional goals.
These services do not include medical or psychological therapy, diagnosis, or treatment.
- I recognize that coaching is not a substitute for medical advice, diagnosis, or treatment from a licensed healthcare provider.
1.2 Health Responsibility:
- I confirm that I am responsible for my own physical, mental, and emotional well-being, including any decisions I make as a result of .
the coaching process.
- I agree to inform my coach if I experience any physical or psychological discomfort during or after the coaching sessions.
1.3 Disclosure of Medical Conditions:
- I declare that I have disclosed any known physical or mental health conditions that could affect my participation in coaching sessions.
This includes, but is not limited to, any current or past medical treatments, medications, or psychological conditions.
- If any health conditions arise or change during the course of the coaching relationship, I will notify my coach immediately.
1.4 Emergency Situations:
- I understand that in the event of a medical emergency during a coaching session, Epiquevoyage.eu will take appropriate action, which may include contacting emergency services and my designated emergency contact.
1.5 Confidentiality:
- I understand that all information shared during coaching sessions is confidential and will not be disclosed to third parties without my explicit consent, except as required by law or in cases where there is an immediate risk of harm to myself or others.
1.6 Voluntary Participation:
- I acknowledge that my participation in coaching is voluntary, and I may choose to discontinue coaching at any time. I understand that any fees paid are subject to the terms of the coaching agreement.
This agreement may be executed in one or more counterparts and by electronic copy (e.g. email and/or PDF), and by the different parties hereto in separate counterparts, each of which when executed shall be deemed to be an original but all of which when taken together shall constitute one and the same agreement.